Accounting Invoice Template

A monthly accounting invoice should look the same every month, so the client recognizes it and pays it, with anything extra plainly set apart. This template bills a monthly package in advance, lists the services it covers, and adds approved extra work by the hour at staff and senior rates.

  • Monthly package
  • Additional work (approved)
  • Online payment by card or bank transfer
Free, no account needed to start. Not legal advice.

Use it on the 1st of each month for a bookkeeping or accounting retainer, adding any extra work the client approved.

The full template

Every line, price, and note is yours to change when you use the template in Clientary, and your client's details fill in from their record.

In the editor, the totals add up as you type. Once you send it, your client pays online by card or bank transfer. Edit this template online

Monthly Accounting, Growth Package

Your Growth package for this month, billed in advance, plus the additional work you approved last month: registering for sales tax in a new state and preparing a loan package for your bank.

Monthly package
Bookkeeping and reconciliations$1,100.00
Monthly close and financial statements$400.00
Payroll and sales tax filing coordination$300.00
Monthly advisory call$150.00
Additional work (approved)
Sales tax registration in a new state, staff (hours) (2.5)$375.00
Bank loan package, senior accountant (hours) (2)$450.00
Total$2,775.00

Notes

Payment is due within 10 days. You can pay online by card or bank transfer from this invoice.

Your financial statements for last month will follow by business day 10. Work outside your package is billed only with your approval first.

How to use this template in Clientary

  1. Edit it online. Change any line item, price, or note, or add your own. No account needed.
  2. Preview it as your client will see it. Fill in who it's for and pick a design.
  3. Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your invoice is waiting in your new account with your client's details filled in.
  4. Send it to be paid. Your client pays online, and you can see when it's viewed and paid.

Learn more about invoicing in Clientary.

Frequently asked questions

Should accountants bill monthly retainers in advance?

Many do. Billing on the 1st for the month ahead keeps payment steady and means the firm isn't financing the client's books. Extra work is usually billed after it's done, on the next invoice.

How should extra work appear on an accounting invoice?

On its own lines, with what was done, who did it, the hours, and the rate. Showing it apart from the retainer makes it easy to check against what the client approved.

Is this accounting invoice template free?

Yes. Read and copy the full text on this page, or edit it online and see it as your client will. When it's ready, start a free Clientary trial to send it or download it as a PDF.

Has a lawyer reviewed this template?

No. It's a general starting point written by Clientary, not legal advice, and it hasn't been reviewed by a lawyer for your situation or the laws where you and your client work. Have your own counsel review it before you use or sign it.

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